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festgehalten+Ausnahmefall

1.Hier wird festgehalten an welche Personen kontrollierte Kopien ausgegeben wurden, um diese bei ausser Kraft setzen wieder zurückziehen zu können
2.Die früher übliche separate Protokollierung ist im Ausnahmefall, mittels Formular AAA und vorgängige Genehmigung durch Quality Assurance, noch zulässig

I can not correctly understand the above sentences.
Bitte hilf mir, danke

For learning: German
Base language: German
Category: Language

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    1. Here will be noted to which persons "controlled copies" have been given out, in order to be able to take them back when the copies have been invalidated.
    2. The separate way of protocolling that was usual in earlier times is still allowed in exceptional cases. In order to do so, form AAA must be used and Quality Assurance needs to agree to it beforehand.

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