다양한 영어 선생님을 검색해 보세요...
게시물
Presentation Part II
What are the most common time wasters, thieves and culprits?
Cluttered work space: As we already mentioned, generate visual pollution and distraction.
Poorly run meetings: If there is no order of topics to discuss and there is no responsibility to direct the floor, the meetings can be transformed into eternal discussions.
Socializing on the job: It is not bad to talk with your colleagues a bit about your personal life, but do not extend yourself. Identifying people who may be telling you about their personal lives for hours is a good idea.
Misfiled Information: Stack documents on your desk generate time loss when we want to find a file. Piling papers in a folder does not help.
Poor or Nonexistent Planning: If you don’t separate your work in tasks, and if you don’t give relevance and consecussion to each one, it generate rework.
Procrastination: I mentioned earlier that there must be a balance between accurate information and timely information. In this case, I mean that if you fall behind a lot in a task, perhaps at the end it no longer has value for the end user. In an old job, when I had little experience, I gave the Board an important Report perfectly, but my boss told me that it was no longer useful because there had been too much time to make decisions about the information presented.
Paper Work: today practically the companies don’t use paper. Even the invoices are digital. The information is saved in the cloud. The information is not spoiled and it is easier to find it.
Drop-In Visitors. This situation is uncomfortable, especially in the case that you don’t have anytime for your tasks. It is important to make clear to your contacts the correct way to proceed. Coordinate a meeting, schedule it and use reminders for both parties
How to use time effectively:
Consolidate Similar Tasks: Allows you to do them faster and not lose focus.
Get Started on important tasks every day: The beginning of the workday is the best time to perform difficult tasks, since the mind rested enough to respond to complex problems.
Delegate and Develop others: This is important and makes the organization grow in value, with more efficient and specialized resources.
Learn to use idle time: Take advantage of downtime waiting for a meeting, on public transport, or if you drive, with your hands free if you are immersed in a traffic jam. You can answer back mails or just relax.
0
1
Presentation Part I
Good evening, ladies and gentleman. First of all, let me thank you all for coming here today.
Let me introduce myself. I’m ………….. …
As you can see on the screen, our topic today is: How to be productive in the job? The topic is very important for us because it will show you some techniques of organization and planning that you can apply in yours jobs.
By the end this talk, you will be familiar with concepts such as Productivity, Time Management, Planning and Time wasting culprits.
I have divided my presentation into three parts.
I will start of by the objectives of the presentation. Then, I’ll move on to give some definitions and explain some problems. I will end with tips to implement in your work.
My talk should take about 7 minutes and then we will have time for some questions.
Objectives
Recognize signs of chronic disorganization. When you make a list of tasks you can determine repetitions of them, poor traceability and critical points.
Learn to clear your desk of clutter and create filing system. Visual pollution makes you want to leave the desk. On the other hand, creating digital file on my computer or my cloud helps eliminate the amount of paper used.
Identify the most common interruptions of working time and ways to eliminate them. They are the Time wasting culprits
Determinate why and where you procrastinate and over come procrastination. This is related to the planning of tasks and the balance between accurate information and timely information.
Definitions
Productivity
The increase or decrease in yields depending on the work required for the final product.
Time management
The predictable control that an individual can exercise over a series of events.
Planning and Organization
It means know the objectives of the work, divide it into tasks, assign specialized personnel and delegate the necessary authority for those responsible.
Time wasting culprits
What are the most common time wasters, thieves and culprits?
Telephone interruptions: The call can be laboral or personal. In both cases you lose the focus of attention, but if the call is personal, it directly removes us from the workplace.
Inefficient Delegation: When the person delegated to perform the task is not able, ending up doing it another suitable person.
Extended lunches or breaks: the companies, in general, give one hour for lunch and two breaks for breakfast and tea. These don't last more than fifteen minutes...
0
0
