refuse letter [This means a rubbish letter!] A Letter of Refusal.

Can anyone can help me to correct the my letter below? I want to refuse it nicely in a polite manner.

Dear Anna,

Thanks you for your email and thinking of us into your consideration.

Unfortunately It is with great regret that we cannot host the TV crew, will have since an EducTour team from China will be coming next week at the same time frame as you had requested. as well.

Hope next time we will have chance to host your Eductour. I am sure that we will have the chance to host your EducTour.

With Best Regards,

Amy

refuse letter

Anyone can help me to correct the letter below? I want to refuse it nicely.

Dear Anna,

Thank you for your email, and for thinking of us. (*what exactly do you mean when you say <em>thinking</em>?) 

Unfortunately, (Other expressions you can use: <em>I am afraid/ I am sorry to inform you that</em>)  we cannot (or<em> we will not be able to</em>) host the TV crew.

We will also have an Eductour from China coming in next week.

Hopefully, we will have the chance to host your Eductour next time.  

Best Regards,

Amy