When learning a language, writing in Spanish often becomes one of the most difficult areas. It is not just about sending emails, there is a whole world of Spanish text slang to learn that will help you communicate effectively with friends and acquaintances daily.

Understand Spanish email greetings

This post will teach you how to write a formal email in Spanish and how to personalize your email for various situations. So, let’s get started!

Explore major Spanish email greetings

The opening part of the email

If you don’t know the name of the person to whom you are writing, begin your email with:

  • A quien corresponda

(To whom it may concern)

If you know the name but don’t have enough of a relationship to use their first name or you are probably writing to this person for the first time, you can say:

  • Estimada/o + the person’s title and surname

For example: Estimada Señora Pérez (Esteemed Mrs. Pérez)

Another thing to remember is that instead of the comma used in English, a colon is required after the name.

For example: Estimado Señor Pérez:

When you have established a relationship with someone but want to keep things formal, begin your letter with querido/querida (Dear) and the person’s first name.

For example: Querido José: (Dear José:)

There are several business Spanish courses that can help you understand business Spanish and its components such as writing an email, memo, report, or any other business document.

Express the reason for your email

After saying hello, you will need to explain who you are and why you are writing.

You can continue with:

  • Mi nombre es____.

(My name is____.)

You might also provide information about your position or the company for which you work. You could also include information about your position or the organization for which you work.

For example: Mi nombre es Claire Stone y soy la profesora de su hijo John. (My name is Claire Stone and I’m your son John’s teacher.)

For example: Escribo de parte de____. (I’m writing on behalf of____.)

You need to also explain why you are writing your email.

For example: Le escribo para organizar una reunion para hablar sobre John. (I’m writing to organize a meeting so that we can talk about John).

Express reason for your email

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The body of the email in Spanish

This section varies greatly depending on the subject of your email, but here are some guidelines to help you keep your writing formal:

  • Formal language and structures should be used. Formal writing entails the use of Spanish conditionals, particularly to ask questions and make requests.
  • Slang, idioms, and abbreviations should be avoided. FYI (for your information), emoticons, and text speak (such as PQ instead of porque) are not appropriate in a formal email.
  • To address your reader, use usted or ustedes. After one or two emails, you may adopt a more casual tone, but it’s best to keep things formal at first and follow the example of the person writing to you.

The ending part of the email

End your email with a finishing sentence. This might be something like:

  • Cualquier cosa estoy a su disposición.  (I am available should you have any questions.)
  • Espero su respuesta. (I await your reply.)

You should then end with a final greeting, such as:

  • Saludos (Greetings)
  • Saludos cordiales/Un saludo cordial  (Cordial greetings—this is more formal than Saludos)
  • Le saludo atentamente  (I attentively send greetings—this is even more formal)
  • Muchas gracias por su ayuda/tiempo (Thank you for your help/time)
  • Gracias y saludos (Thank you and greetings)
End your email positively

Why do you need to learn to write formal emails in Spanish?

Learning how to write formal emails in Spanish is an amazingly useful skill.

Here’s why:

  • It may aid in your job search. What if you find the job of your dreams one day in Spanish? To apply for it, you’ll need to write a formal letter and possibly translate your CV into Spanish.
  • It may assist you in keeping your current job. If you already have a job that requires you to speak Spanish, some writing will almost certainly be required. Learning how to address your coworkers properly, make requests, and ask polite questions may be what keeps you employed.
  • Nothing is worse than messing up something important just because you worded a phrase incorrectly, like calling someone querido instead of estimado. Writing can also help consolidate the Spanish you have already learned. Seeing the Spanish you have mastered on paper is a great way to review what you have already learned.

It is important to undertake Spanish-speaking practice as well. Polishing reading, writing, and speaking skills make one a fluent Spanish speaker. If you are an aspiring Spanish learner, explore italki to get the best learning resources.

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It is strongly recommended that you follow the extra material, exercises, and scenario-based content provided by your Spanish tutor. Accept constructive criticism and work to improve your weaknesses.

Frequently asked questions

When is it appropriate to use “Estimado/a” in an email?

“Estimado/a” is a formal greeting suitable for professional or business emails when you are addressing someone you don’t have a close relationship with. It’s equivalent to “Dear” in English.

Can I use “Hola” in a professional email?

While “Hola” is a friendly greeting, it is generally more appropriate for informal or familiar situations. In professional emails, especially when corresponding with someone you don’t know well, “Estimado/a” or “Querido/a” might be more suitable.

Are there regional variations in Spanish email greetings?

Yes, there can be regional variations in email greetings. For example, some Spanish-speaking countries may have specific cultural norms regarding the level of formality or informality in professional communication.


Mastering Spanish email greetings is essential to sounding like a professional. Look for ways to expand your Spanish vocabulary. You can also consult different Spanish business books to boost your professional language skills.

We recommend you explore italki to find the best online tutor. Discuss your learning goals and embark on the journey of mastering business Spanish.

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